Sarasota County Schools
Landings Administrative Complex
1980 Landings Blvd.
6:30 p.m.
Call To Order (6:30 p.m.)
Flag Salute (Codi Elliott, SHS & Sarasota High Color Guard)
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescriptionRecognition of Technology Student Association (TSA) National Competition Winners - Sarasota Middle School - Todd Bowden, Ron Dipillo
Recognition of 2016 VEX Robotics World Championship-Design Award Winner, Math Division - Sarasota High School - Todd Bowden, Ron Dipillo
Introduction of Ron LaFace, Jr. from Capital City Consulting, L.L.C.
Recommendation
N/A
Superintendent's Report
2. SUPERINTENDENT'S REPORTDescription
N/A
Recommendation
N/A
Hearing of Citizens
3. HEARING OF CITIZENSDescription
N/A
Recommendation
N/A
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription
N/A
Recommendation
That the Board approves the corrections to the Consent Agenda.
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDADescription
N/A
RecommendationThat the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
- PASS Vote Results Motion: Shirley Brown Second: Jane Goodwin Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
Consent Agenda
RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS6. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescriptionReassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board. They are presented for formal ratification.
Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: 1.3.17 Reassignments for School Board Meeting.pdf (Confidential Item)
MATERIALS MANAGEMENT7. APPROVAL TO AWARD BID #17-0016 FOR IRRIGATION INSTALLATION, MAINTENANCE, AND REPAIR SERVICESDescription
Bids to provide 'Irrigation Installation, Maintenance and Repair Services' were received from two vendors on November 15, 2016. The bid of RainMaster, LLC, was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.
Recommendation
That the bid of RainMaster, LLC, for 'Irrigation Installation, Maintenance and Repair Services' in an amount not to exceed $150,000.00, be approved as presented.
Attachment: 17-0016.pdf
FACILITIES8. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERSDescription
The Facilities Services' change orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $81,372.34 in gross contract dollars.
Recommendation
That the Facilities Services' change orders be approved and/or ratified as presented.
Attachment: Facilities Services change orders.pdf9. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE NORTH PORT COLUMN CLADDING RENOVATIONDescription
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final pay application for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: North Port High Column Cladding final payment.pdf10. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SARASOTA HIGH BUILDING 13 AND 14 GATE REPLACEMENT/RENOVATIONDescription
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final pay application for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: Sarasota High Building 13 and 14 Gate Replacement final payment.pdf
CONSTRUCTION11. APPROVAL OF ARCHITECT/ENGINEER RANKINGS FOR THE BRENTWOOD ELEMENTARY SCHOOL-CAFETERIA REPLACEMENT AND HVAC RENOVATION PROJECTDescription
The project's scope of work shall include architectural services to upgrade the campus to address an undersized and over-utilize cafeteria and upgrade other campus facilities, including air handlers. The project will be multi-phased. On 11/18/2016, the Professional Services Selection Committee (PSSC) met to select an architect/engineer for this project. The PSSC has ranked them in accordance with Board policy. The project budget is approximately $12,500,000.00. Funds for this project are available in the capital budget account.
Recommendation
That the rankings of architect/engineers for the Brentwood Elementary School-Cafeteria Replacement and HVAC Renovation project be accepted as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.
Attachment: RankingsSS.pdf12. APPROVAL OF THE 2017 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICESDescription
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools' projects. These submissions are in accordance with School Board Policy #7.71.
Recommendation
That the 2017 Annual Certification of Professionals for Construction Related Services be approved as presented
Attachment: QPList.pdf13. APPROVAL OF AMENDMENT #8 TO ARCHITECT'S CONTRACT FOR THE PINE VIEW HVAC AND INTERIOR RENOVATION PROJECTDescription
The scope of work for this amendment is to provide design and construction administration services for the exterior pathway lighting at the Administration Building #6, golf cart charging station power and canopy lighting, replacement of Auditorium Building #8 seating and house lighting and controls.
Recommendation
That Amendment #8 to the Agreement dated September 2, 2014, with Seibert Architects PA for the Pine View HVAC and Interior Renovation be approved as presented.
Attachment: PV_Amend 8.pdf14. APPROVAL OF AMENDMENT #5 TO ARCHITECT'S CONTRACT FOR THE SUNCOAST TECHNICAL COLLEGE SOUTH CAMPUSDescription
The scope of work for this amendment is to provide additional Architectural Services for the upgrades to its dining area to a Conference Center per Article 2.a. in the Interlocal Agreement between the School Board of Sarasota County and the City of North Port dated June 2, 2015.
Recommendation
That Amendment #5 to the Agreement dated February 17, 2015, with Schenkel & Shultz, Inc., for the Suncoast Technical College South Campus be approved as presented.
Attachment: STC So_Amend 5.pdf15. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE SARASOTA HIGH SCHOOL SOFTBALL BLEACHER INSTALLATION.Description
All work has been completed and all required close-out documents have been received from the contractor. The final contract costs have been internally audited and are enclosed herein in Change Order #1 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the Sarasota High School Softball Bleacher Construction Project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: SHS_Final&CO1.pdf16. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERSDescription
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($122,716.26) in gross contract dollars.
Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.
Attachment: JAN03CO.pdf
JOB DESCRIPTIONS17. APPROVAL OF REVISED JOB DESCRIPTION FOR SYSTEM ADMINISTRATOR - INSTRUCTIONAL TECHNOLOGYDescription
The revised job description for System Administrator, Instructional Technology is being presented to the School Board for approval.
Recommendation
That the School Board approve the revised job description for System Administrator, Instructional Technology as presented.
Attachment: Job 381 - System Admin InstructTech.pdf
SCHOOL BOARD RULESNew Business18. APPROVAL TO ADVERTISE REVISIONS TO SCHOOL BOARD POLICIES 3.60, 4.10*+, 5.20+ AND 6.22+Description
It is recommended that the indicated changes be made to bring the following School Board Policies up-to-date:
Policy 3.60 Flag Display and Pledge
Policy 4.10*+ The Curriculum
Policy 5.20+ Student Assignment - Revisions to this policy reflect minor changes to the student assignment and student reassignment policy to align with the new Controlled Open Enrollment Policy 5.23*+.
Policy 6.22+ Teaching Out-of-Field
Recommendation
That the Board approves to advertise the revisions to the School Board Policies 3.60, 4.10*+, 5.20+ and 6.22+.
Attachment: Policy 3.60 Flag Display and Pledge.pdf
Attachment: Policy 4.10 The Curriculum.pdf
Attachment: Policy 5.20 Student Assignment.pdf
Attachment: Policy 6.22 Teaching Out-of-Field.pdf
19. APPROVAL OF THE 2016-2017 INSTRUCTIONAL AND CLASSIFIED BARGAINING AGREEMENTSDescription
Bargaining teams for the School Board and SC/TA reached tentative agreement on November 18, 2016, to the proposed changes to the contract language. The memberships of the Association have ratified the proposed agreements.
Recommendation
That the changes in language of both the Instructional Collective Bargaining Agreement and the Classified Collective Bargaining Agreement with the Sarasota Classified/Teachers Association, as displayed in the enclosure be approved as presented.
Attachment: 2016 Instructional Changes Final to Board.pdf
Attachment: 2016 Classified Changes Final to Board.pdf
Motions: That the changes in language of both the Instructional Collective Bargaining Agreement and the Classified Collective Bargaining Agreement with the Sarasota Classified/Teachers Association, as displayed in the enclosure be approved as presented. - PASS Vote Results Motion: Jane Goodwin Second: Shirley Brown Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
20. APPROVAL OF THE 2016-2017 SALARY SCHEDULES FOR BOTH THE BARGAINING UNIT AND THE NON BARGAINING UNITDescription
The included salary schedules have been updated based on the following: The Instructional Performance Based salary schedule has had the beginning salary increased to $42,000 with all staff that are currently on the performance salary schedule receiving a 4% increase, as long as the individual received a highly effective/effective performance rating. Historically staff not covered by one of these agreements receive the same salary increases or payments that the Bargaining Unit membership receives. For this year that increase will show up in different forms. Classified staff paid on the confidential salary schedule will be awarded up to three steps, or a combination of step(s) and a one time payment, the same as the Classified Bargaining Unit. Those paid on one of the Administrative salary schedules, that includes the Administrative/Supervisory/Managerial salary schedule, the Administrative Assistant salary schedule, Deputy Superintendent, Chief Financial Officer, and Principals and Assistant Principals, and Superintendent of Schools will receive a 4% salary increase.
Recommendation
That the School Board approve the updated salary schedules as presented.
Attachment: Revised Associate-Chief Fin 120716.pdf
Attachment: Revised Instructional Performance 120716.pdf
Attachment: Revised Principals-Assist Prin 120716.pdf
Attachment: Revised Admin Ass't 121316.pdf
Attachment: Revised Admin-Super-Manage 121216.pdf
Motions: That the School Board approve the updated salary schedules as presented. - PASS Vote Results Motion: Jane Goodwin Second: Shirley Brown Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
21. APPROVAL TO ADVERTISE NEW SCHOOL BOARD POLICY 5.23*+Description
New policy to address the s.1002.31, F.S. Controlled Open Enrollment requirement that allows parents from any Florida district to enroll in any public school that has not reached capacity beginning with the 2017-2018 school year. Sarasota County students shall not be displaced by a student from another county who participates in the Controlled Open Enrollment process. The Controlled Open Enrollment Plan must be adopted by School Board rule and is included with this policy for review. The plan describes the procedures for determining student eligibility, preferences, provisions for siblings, the lottery process, transportation, appeals, school capacity and the timeline for the application process.
Recommendation
That the Board approves to advertise the new School Board Policy 5.23*+.
Attachment: Policy 5.23 Controlled Open Enrollment.pdf
Attachment: COE Plan.pdf
Motions: That the Board approves to advertise the new School Board Policy 5.23*+. - PASS Vote Results Motion: Jane Goodwin Second: Shirley Brown Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
22. APPROVAL OF 2017 SARASOTA COUNTY SCHOOL BOARD LEGISLATIVE PLATFORM AS AMENDEDDescription
N/A
Recommendation
That the School Board of Sarasota County, Florida 2017 Legislative Platform be approved as amended.
Attachment: 2017 SCSB Platform FINAL .pdf
Minutes:Shirley Brown made a motion to amend the original motion to strike Item 6 as it appears and insert the following language: "Amend F.S. 1002.395(5) as follows: (5) Scholarship funding tax credits; Limitation. -- (a) the tax credit may be adjusted annually based on current utilization of tax credits and scholarships, in addition to revenue projects of the funding sources."
Second - Jane Goodwin.
Voice vote taken.
Shirley Brown - Aye Bridget Ziegler- Nay
Jane Goodwin - Aye Caroline Zucker - Aye
Eric Robinson - NayMotion passes 3:2.
Motions: That the School Board of Sarasota County, Florida 2017 Legislative Platform be approved as amended. - PASS Vote Results Motion: Jane Goodwin Second: Shirley Brown Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Nay Bridget Ziegler - Nay Caroline Zucker - Aye
23. APPROVAL OF MINUTESDescription
N/A
RecommendationThat the December 6, 2016 (Monthly Work Session) and December 6, 2016 (Regular Board Meeting) minutes be approved.
Motions: That the December 6, 2016 (Monthly Work Session) and December 6, 2016 (Regular Board Meeting) minutes be approved.
- PASS Vote Results Motion: Jane Goodwin Second: Bridget Ziegler Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
24. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETEDDescription
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.
Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.
Attachment: Deletion Report 1.3.17.pdf
Motions: That the classification of equipment and furniture, as property to be deleted, be approved as presented. - PASS Vote Results Motion: Jane Goodwin Second: Shirley Brown Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
25. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BROOKSIDE MIDDLE SECURITY GATEDescription
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final payment application for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: Brookside Middle Security gate final payment.pdf
Motions: That the project be accepted as complete and the final payment to the contractor be approved as presented. - PASS Vote Results Motion: Jane Goodwin Second: Bridget Ziegler Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
26. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BRENTWOOD ELEMENTARY WALKWAY CANOPYDescription
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final payment application for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: Brentwood Elem Walkway Canopy final payment.pdf
Motions: That the project be accepted as complete and the final payment to the contractor be approved as presented. - PASS Vote Results Motion: Jane Goodwin Second: Shirley Brown Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
27. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE MCINTOSH MIDDLE CODING LAB 2016 RENOVATIONDescription
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final application payment for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: McIntosh Middle Coding Lab 2016 final payment.pdf
Motions: That the project be accepted as complete and the final payment to the contractor be approved as presented. - PASS Vote Results Motion: Shirley Brown Second: Jane Goodwin Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
28. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING OCTOBER 31, 2016Description
The Superintendent's Financial Statements for the month ending October 31, 2016 did not reflect any unexpected trends for the second quarter of the 2016-2017 fiscal year. With the District becoming self-insured for health coverage as of January 1, 2016, the Internal Service funds reflect greater revenues and expenditures as well as restricted fund balance amounts when compared to the financial statements for the same time last year. In addition, budgeted usage of fund balance in the internal service funds are higher to cover claims that have been incurred, but not paid. The negative trend in the General Fund will continue until approximately November when property taxes are received.
Recommendation
That the Board approve the Superintendent's Financial Statements for the month ending October 31, 2016 as presented.
Attachment: Oct 16-17 supers.pdf
Attachment: October 2016 Supers.pdf
Minutes:Eric Robinson made a motion to direct staff to provide actual numbers for those [budget] sheets by school.
Second: Bridget Ziegler
The Chair provided the public an opportunity to make a comment on this motion; no comments made.
Voice vote taken.
Shirley Brown - Nay Bridget Ziegler- Aye
Jane Goodwin - Nay Caroline Zucker - Nay
Eric Robinson - AyeMotion fails 3:2.
Motions: That the Board approve the Superintendent's Financial Statements for the month ending October 31, 2016 as presented. - PASS Vote Results Motion: Shirley Brown Second: Jane Goodwin Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
29. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription
N/A
Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: Board January 3, 2017 (Regular).pdf
Attachment: Board January 3 2017 (Addendum 1).pdf
Attachment: Board January 3 2017 (Addendum 2).pdf
Minutes:Eric Robinson made a motion to approve Todd Bowden as Deputy Superintendent from January 4, 2017 - March 1, 2017.
Motion died due to lack of second.
Motions: That the Instructional/Classified Personnel Report be approved. - PASS Vote Results Motion: Shirley Brown Second: Bridget Ziegler Shirley Brown - Aye Jane Goodwin - Aye Eric Robinson - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
Announcements/Comments
30. ANNOUNCEMENTS/COMMENTSDescription
N/A
Recommendation
N/A
Adjournment
31. ADJOURNMENTDescription
N/A
RecommendationN/A
Minutes:The Chair adjourned the regular Board meeting at 8:34 p.m.
We certify that the following minutes are a true account of the regular Board meeting held on January 3, 2017 and approved at the regular Board meeting on January 17, 2017.
____________________ __________________________
Secretary Chair
Lori White Caroline Zucker
